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Events FAQs

What time does the event start as I have to work on a Friday?

We start registration at 3pm on the Friday, with dinner around 6pm and the evening talk at 8pm. However, students are free to arrive at whatever time they want on the Friday evening or even on a Saturday morning in some instances. The event finishes at around 3.30pm Sunday afternoon.

What is the accommodation like?

The accommodation for the January and May Weekends is in ensuite rooms in management conference facilities. For all other weekends the accommodation is in student campus accommodation with single bedrooms. Standard rooms share bathrooms down the corridor with around 5 other rooms and have shared kitchen facilities. Ensuite rooms (extra premium) have private bathrooms or shower rooms with their own coffee/tea making facilities. Bedding and towels are included in all residential bookings.

Can I have a room close to my friends?

We are not responsible for allocation of rooms. Warwick University allocate the rooms but if you want to be next to particular people please state this at the time of booking. We will pass on this iinformation to the University but cannot guarantee anything. However, all the accommodation we will be using is quite close together and also everybody will be eating in the same place at Warwick, unlike at Nottingham where you had to eat in the hall you were allocated to.

I have special dietary needs. Will you be able to accommodate them?

There is a space on the booking form where you can identify food allergies or intolerances, which we will pass on to the University if we know in advance. You should make yourself known to the kitchen when you arrive so that they can make sure you get any special food prepared for you. There will always be a vegetarian option on the menu, but it helps if you can tell us beforehand if you will require this.

Is there a cut-off time for booking?

We ask that everybody books at least 7 days before the event and we are limited by the number of bedrooms available to us and the size of the lecture theatres, so it is better to book as soon as you can to guarantee a place. If you are making a last minute decision to book in the week before the event, please phone to check there are still places.

Do I have to be an OU student to attend the conference?

No, the Annual Conference is open to anybody who is interested in the topic. We encourage delegates from a variety of backgrounds, including students, academics, researchers and practitioners as we find this makes for a more interesting conference.

I live close to Warwick so do I have to pay for accommodation?

We do offer non residential places for those who live nearby at a reduction of £50, but you are still entitled to all your meals for this price. However, it is worth bearing in mind that the weekend programme is a very busy one, with evening lectures as well as a social programme in the evening, so many people feel it is worth having the opportunity to stay on campus, even though they might live close by.

Can I share my room with a partner or friend who is not attending the event ?

While we are able to accommodate carers subject to conditions, we have to provide a complete list of names to our venues for Health & Safety compliance and are charged a full room rate for each individual on that list. Hence it is not possible to share accommodation with another person without both paying the full fee.

Do you offer reductions for students or people with limited financial means?

As the majority of our attendees are students we already keep our costs as low as possible, aiming to just break even so there is no special reduction for students. We do offer some subsidised places for those with limited financial means at our Revision Weekends. Click here for information


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